Administrative Procedure 477: Replacing Principals and Vice Principals During Absences
1. Replacing Principals and Vice Principals During Absences
1.1 This Administrative Procedure has been developed to establish guidelines for the replacement of school administrators (principals and vice principals) during periods of absence.
1.2 These guidelines recognize two significant related goals:
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- of principals and vice principals; and
- to ensure that leadership capacity school and system-wide is enhanced by giving ‘Teachers in Charge’ ample opportunity to experience the administrative role.
1.3 These guidelines presume the establishment of a Supply Principal/Vice Principal List from which qualified replacement administrators may be engaged.
2. Anticipated Absences
2.1 When a principal is absent and needs to be replaced, the vice principal or Teacher In-Charge (TIC) will normally be appointed to act in their absence. An Occasional Teacher (OT) may be employed as needed to cover the teaching responsibilities of the vice principal or TIC.
2.2 When a Vice Principal is absent, a TIC will normally be appointed to act in their absence. An Occasional Teacher may be employed as needed to cover the teaching responsibilities of the TIC.
2.3 If it is deemed necessary and appropriate, an administrator from the Supply Principal/Vice Principal List may be used to cover a principal or vice principal absence. Approval shall be granted by the Superintendent of Education (Human Resources).
2.3 The following circumstances may present a situation where hiring an administrator from the Supply Principal/Vice Principal List is the most prudent choice:
2.3.1 When the TIC has been out of their classroom an excessive amount of time and there is no other suitable candidate for a TIC;
2.3.2 The absence of both principal and vice principal in a school; or
2.3.3 The absence of the vice principals in a larger school.
3. Supply Administrators
3.1 Administrators on the Supply Principal/Vice Principal List must be members in good standing with the Ontario College of Teachers.
3.2 Administrators on the Supply Principal/Vice Principal List are advised to remain Associate Members of the Ontario Principals Council.
3.2 Administrators on the Supply Principal/Vice Principal List are advised to remain Associate Members of the Ontario Principals Council.
4. Daily Rates of Pay
4.1 There is a daily rate of pay for a supply administrator.
4.2 Upon the fifth consecutive day of an administrator absence, a supply principal or vice principal shall be paid at 85% of the Principal Step 0/220 or 85% of the Vice
Principal Step 0/220 as of September 1st of that current school year.
4.3 For administrator absences of one month or more, where the supply principal or vice principal has worked consistently for the duration of the absence, they shall be paid the appropriate grid rate. The daily rate shall be 100% of the Principal Step 0/220 or 100% of the Vice Principal Step 0/220 as of September 1st of that current school year.
4.2 Upon the fifth consecutive day of an administrator absence, a supply principal or vice principal shall be paid at 85% of the Principal Step 0/220 or 85% of the Vice
Principal Step 0/220 as of September 1st of that current school year.
4.3 For administrator absences of one month or more, where the supply principal or vice principal has worked consistently for the duration of the absence, they shall be paid the appropriate grid rate. The daily rate shall be 100% of the Principal Step 0/220 or 100% of the Vice Principal Step 0/220 as of September 1st of that current school year.
Revised April 2019