Administrative Procedure 317: Vaccinations of Students

Legal References

Immunization of School Pupils Act; R.R.O. Reg. 645 General; Ministry of Education: Policy/Program Memorandum 161 Supporting Children and Students with Prevalent Medical Conditions (Anaphylaxis, Asthma, Diabetes, and/or Epilepsy) in Schools

Related References

Administrative Procedure (AP) 314 Supporting Students with Prevalent Medical Conditions in Schools; Form 317 Record of Parental Requests to Withdraw Permission for Vaccination

1.0 Safe Administration of Vaccinations
This administrative procedure is intended to ensure the safe administration of vaccinations in schools in Avon Maitland District School Board.

2.0 Procedures

2.1 Schools will cooperate with the procedures used by Huron Perth Public Health for obtaining necessary consents for vaccinations taking place in schools during the school day.

2.2 Consent forms will be distributed through the schools. Returned forms will be stored in the school office until collected by the Health Unit.

2.3 Schools will provide the Health Unit with space on the days that vaccinations take place.

2.4 On the day of administration, only students with completed Health Unit consent forms (or, in secondary schools, those who wish to be vaccinated) will be sent to the area of the school in which the vaccinations are taking place.

2.5 Elementary students who are to be vaccinated must be accompanied by a teacher or volunteer who knows the students. This volunteer or teacher must check the identity of each student being vaccinated before they are vaccinated and confirm with the Health Unit staff that the necessary consent form has been completed.

2.6 The wishes of parents who verbally withdraw permission for vaccination prior to vaccinations taking place must be respected. A record of these requests must be kept on Form 317 Record of Parental Requests to Withdraw Permission for Vaccination. If this situation occurs on the day of vaccination a Public Health Nurse from Huron Perth Public Health will be in contact with the parent and will accept verbal permission to decline vaccination. This declination will be documented in the student profile in Panorama (provincial immunization database).
Revised March 2024