Administrative Procedure 196: Records Management

Education Act: Section 171 Powers of Boards: Records Management, Section 266 Pupil Records, Section 286 Duties of Supervisory Officers: Report to Minister and Access to Books and Records, etc.; Ontario Evidence Act; Canada Evidence Act; Municipal Freedom of Information and Protection of Privacy Act: Freedom of Information, Protection of Individual Privacy; Personal Health Information Protection Act (PHIPA): Records, Access to Records; Personal Information Protection and Electronic Documents Act (PIPEDA)

 

AMDSB Online Records and Information Management System; Administrative Procedure (AP)195 Freedom of Information and Protection of Privacy; AP370 Ontario Student Record; AP399 Voluntary First Nation, Métis and Inuit Self Identification; AP403 Confidentiality of Medical Records; AP501 Financial Integrity

 

The Director of Education is committed to ensuring the ongoing availability, integrity, organizational efficiency, preservation and security of all the recorded information created, commissioned or acquired by the staff and the board, or its predecessor boards. This administrative procedure sets out the general expectations for records management procedures and standards for the district. It provides overall guidance and directions to the staff to ensure that the legal, fiscal and other interests of the board are protected.

1.1 The Director or designate has the authority to approve the retention schedules, disposition notices and records transfers for Avon Maitland District School Board.

1.2 The Director or designate shall take custody of all active and inactive records created under the board or its predecessor boards and oversee the previously defined retention schedules.

1.3 The Director or designate shall implement and maintain an online Records and Information Management System which will define and provide details on the following:

 

Revised August 2025