Administrative Procedure 542: Indoor Environmental Quality

Legal References

Education Act: Section 265 Duties of Principal: Care of Pupils and Property; Education Act: Section 286 Duties of Supervisory Officers

Related References

Administrative Procedure (AP) 170 School Emergency Procedures; AP 410 Environmental Health and Safety; AP 570 Maintenance, Repair and Care of Property; Form 542A Indoor Environmental Quality: Request for Investigation; Form 542B Indoor Environmental Quality: Optional Occupant Interview Form

1. Maintaining Indoor Environmental Quality

This administrative procedure provides a means for successful resolution of indoor environmental quality (IEQ) complaints, in which complaints are handled promptly, responsibilities are clearly defined, and lines of communication are maintained.
 

2. Administrative Procedures

2.1 Stage 1: is a fact-finding exercise to document the IEQ complaint.
 
2.1.1 All staff members should report any IEQ concerns to their principal/supervisor.
2.1.2 Upon receipt of any IEQ concern, the principal/supervisor shall conduct an initial assessment, as soon as possible.
 
Note: In the event of an emergency, refer to Administrative Procedure 170 School Emergency Procedures, which includes a discussion of evacuation of the building.

2.1.3 The principal/supervisor shall use Form 542A Indoor Environmental Quality: Request for Investigation, and may use Form 542B Indoor Environmental Quality: Optional Occupant Interview Form, to complete this assessment.
2.1.4 The principal shall rectify items within their ability to correct (i.e., administrative, custodial, maintenance requisition).
2.1.5 The principal/supervisor shall contact the environmental health and safety advisor if the IEQ complaint is not resolved after the steps noted above.
 
2.2 Stage 2: is a detailed assessment. Air quality indicators and pollutant sources are investigated and measured. A visual inspection of the heating, ventilation and cooling (HVAC) system will be conducted.
 
2.2.1 The environmental health and safety advisor may initiate a detailed assessment upon receipt of Form 542A Indoor Environmental Quality: Request for Investigation.
2.2.2 The environmental health and safety advisor shall provide the results of this assessment, in writing, to the principal/supervisor and facilities administrator.
2.2.3 Investigative results shall be posted on the Health and Safety Board in the school/board site.
 
2.3 Stage 3
2.3.1 Minor corrective measures that can be completed by school staff will be addressed by the principal/supervisor through consultation with the applicable facilities staff.
2.3.2 Major corrective measures will be addressed by the facilities management team in consultation with the principal/supervisor.
 
Updated July 2021