Administrative Procedure 161: Bring Your Own Device (BYOD)

Legal References

Education Act: Section 265 (1) (a) and (j) Duties of Principal: Maintain Order and Discipline and Care of Pupils; Ontario Regulation 298 Section 20 (g) (h) Duties of
Teachers: Ensure Reasonable Safety Procedures and Maintain Consistent Disciplinary Practices; Ministry of Education Policy and Program Memorandum (PPM) 128 The Provincial Code of Conduct and School Board Codes of Conduct

Related References


1. Implications of BYOD

1.1 As portable computing devices (laptops, tablets, smartphones) have become more and more affordable, students and staff are requesting permission to use their own devices on school and board guest wireless networks. While this does afford the opportunity for greater access to online resources for staff and students, there are several factors that need to be considered to ensure that this practice is successful, safe and equitable, and does not compromise the security and efficiency of our networks.

1.2 As more and more portable devices are added to our network, the demands on our bandwidth increase proportionally, resulting in increased costs for both bandwidth itself and for the equipment required to provide access (access points, a Wi-Fi controller, and software to manage authentication, to filter content and to manage bandwidth traffic). Wireless network access must be managed to prevent corruption by viruses, worms and malware, to prevent inappropriate access, and to shape traffic to ensure that all schools have the access they need.

1.3 Even though portable computing technology has become increasingly more affordable, there will continue to be students whose families cannot afford to provide
their own technology or who choose not to. Schools will need to have portable technology available for students who do not have their own devices. Classroom
practices and expectations must take into account that not all students will have access to computing technology outside of school (i.e. at home). Steps will need to
be taken to ensure equity of access for all to respond to socio-economic disparities amongst students.

1.4 With increasing numbers of devices, there is also increased potential for student misuse of technology. School staffs must be prepared to teach positive digital
citizenship and critical thinking skills and to develop effective responses to inappropriate behaviours such as cyber-bullying, the sharing of personal information, and other behaviours that potentially put students at risk in online environments.

2. Permitted Uses of Personally-Owned Devices

2.1 In order to maintain the security and integrity of the board’s Wide Area Network (WAN), personally-owned devices may be connected only to the AMDSB guest
wireless network. Personally-owned devices are not permitted to connect directly to the board’s network via an Ethernet cable. It is the device owner’s responsibility to ensure that security patches and anti-virus software for the device are up-to-date. Devices that are deemed by the IT Department to pose security risks to the network may be prevented from connecting to the network.

2.2 The IT Department reserves the right to control (throttle) bandwidth for personally owned devices in order to ensure adequate access for all devices and to control costs.

2.3 Students and staff should reflect the need of others to work in an environment that is conductive to learning and teaching, by ensuring that cell phones and other personal mobile devices are only used during instructional time for educational purposes, as directed by an educator, for health and medical purposes, and/or to support special education needs.

3.4 School principals will be responsible for determining the readiness of the school to implement BYOD opportunities and will inform the school community when
implementation will occur. Classroom teachers, in consultation with their principals will determine the extent to which students will be permitted to use their own devices within the classroom. The opportunity to do so, however, should not be unreasonably withheld.

3.5 The opportunity to “Bring Your Own Device” is a privilege extended to students and staff of the Avon Maitland District School Board for the purpose of enhancing the educational experience for students in support of student achievement. This privilege is not intended for personal entertainment and other activities of a personal nature. Students and staff are expected to comply with the school and board codes of conduct, Administrative Procedure 140 Technology: Responsible Use and Security, Administrative Procedure 320 Responsible Use of Internet and Electronic Devices by Students, and Administrative Procedure 190 Copyright.

3.6 During non-instructional time, personally-owned devices may be used by students for personal purposes subject to the conditions outlined in Administrative Procedure 320 Use of Internet Electronic Devices by Students and provided that the use of the device does not result in excessive bandwidth consumption (as determined by the AMDSB IT Department).

4. Student Responsibilities

4.1 Students under the age of eighteen (18) who have been asked to bring their own device to school for educational purposes are to seek parental permission before bringing their personally-owned devices to school.

4.2 Students are responsible for learning how to connect their devices to wireless networks, for understanding how their device functions, and for downloading or
installing any apps or programs that they need to use their devices for school purposes.

4.3 Students are responsible for the security of their own devices while they are being used at school. This means taking appropriate steps to identify the device (i.e. record its serial number, inscribe a name on it, etc.), to provide a secure way to transport the device to and from school, and to ensure that the device is kept in a secure manner or location when not in use in the classroom.

4.4 Students are required to comply with the expectations of the classroom teacher regarding when, where, and for what purpose personally-owned devices may be
used in the classroom and follow the conditions outlined in the “Acceptable Use Conditions” (Appendix A).

5. Parent/Guardian Responsibilities

5.1 Parents/guardians are responsible for ensuring that their child is mature and responsible enough to bring a personally-owned device to school and to use it
appropriately. For students under the age of eighteen (18), an “Acceptable Use Conditions” (Appendix A) will be made available to parents with the expectation that
these conditions are followed. Parents may choose to provide the school with information pertaining to identification of the personally-owned device in order to
assist with tracking should the device go missing.

Note: Security of the device is the responsibility of the student and not the school.

5.2 Parents are responsible for ensuring that the device is functioning properly, contains the necessary apps or software to be used at school, and that their child knows how to connect to a wireless network and understands how to use the device.

5.3 Parents are responsible for making any necessary repairs to the device and to ensure that it is free of viruses, malware, spyware, etc. and that security patches are up-to-date.

5.4 Parents need to be aware of school and board expectations for the use of personal devices and aware of teachers’ expectations for classroom use of personal devices to ensure that their child complies with these expectations.

6. School Responsibilities

6.1 The school and/or classroom teacher will be responsible for informing parents/guardians and students when, where, and how BYOD will be implemented.

6.2 The school and/or classroom teacher will ensure that students and parents are given access to the “Acceptable Use Conditions” (Appendix A), and that proper
communication has been provided to parents regarding the rationale and conditions of BYOD.

6.3 The school and/or classroom teacher will work with students to choose the apps or programs that will work best on their devices.

6.4 The school and/or classroom teacher will provide instruction to students on how to use the selected programs and on appropriate and inappropriate use of technology in the classroom.

6.5 The principal and school staff will determine suitable consequences for inappropriate use of personally-owned devices, in keeping with the expectations of AMDSB Administrative Procedures and school and board codes of conduct. The school will also be responsible for communicating expectations to staff, students, and parents.

6.6 Staff may use personally-owned devices for personal use during breaks, at lunchtime, and during preparation and marking time, provided that the usage is
compliant with Administrative Procedure 140 Technology: Responsible Use and Security and provided that the use does not result in excessive bandwidth
consumption (as determined by the AMDSB IT Department).

7. The Responsibilities of the IT Department

7.1 The IT Department will work with school principals to evaluate school readiness for BYOD in terms of wireless access. The IT Department will make recommendations as to the number of access points needed and the appropriate location of access points for sufficient connectivity. The IT Department will also install access points and provide staff with instructions on how to connect. Principals are asked to keep in mind that the installation of additional access points will be required as more and more devices become connected to the wireless network.

7.2 The IT Department will monitor wireless network traffic to eliminate bottlenecks and make the system as efficient as possible. As new management technology becomes available, the IT Department will work to continuously improve the functionality of the wireless network.

7.3 The IT Department will notify school principals of any activity by a student or staff member that may compromise the integrity and security of the network. Network access may be suspended or removed altogether for individuals who use the wireless network inappropriately.

7.4 The IT Department will provide a list of basic troubleshooting tips for connecting to the network and will assist in identifying connectivity issues. However, the IT
technicians and TRAs will not perform diagnostics, repairs, or updates on personally owned devices.

7.5 The IT Learning trainers will provide staff training on programs recommended for use by the IT Department, Program Department, and Learning Services. A list of such apps and programs will be developed by the IT Learning trainers, Program and Learning Services Departments and will be shared with schools. The IT Learning trainers will consider apps or programs recommended for use by teachers, but they cannot support all apps and programs available for use online.

8. Review of BYOD Administrative Procedure

8.1 Due to the frequent changes occurring in technology, usage, and wireless networking, this Administrative Procedure will be reviewed annually by the Administrator of Technology Services to ensure that it is updated to meet the changing needs of our students, staff, and schools.
 
Amendment October 2019

Appendix A - ACCEPTABLE USE CONDITIONS

In recognition of the fact that technology plays a significant role in the lives of students today and that many students would prefer to use their own computing devices at school, the Avon Maitland District School Board has implemented a Bring Your Own Device procedure.

Parents/guardians who wish to allow their child to use a personally-owned device at school should read the following conditions which outline the students’ responsibilities regarding acceptable use of personal devices at school. Access is provided to the school’s guest wireless network only. Personally-owned devices may not be connected directly to the school’s Ethernet network (i.e. by means of a cable).

Conditions for use of personally-owned computing devices at school:

1. The student must take full responsibility for their device and ensure that it is kept safe and secure at all times. While the school will make reasonable efforts to prevent theft, loss, or damage, the school and board are not responsible for the security of personally owned devices.

2. The student and their family are responsible for ensuring that the device is in good working order and is free of viruses, worms, spyware, malware, etc.

3. Students should reflect the need of others to work in an environment that is conductive to learning and teaching, by ensuring that cell phones and other personal mobile devices are only used during instructional time for educational purposes, as directed by an educator, for health and medical purposes, and/or to support special education needs.

4. The school and board reserve the right to limit bandwidth access for personally-owned devices to amounts deemed by the board to be reasonable for the completion of school and classroom activities.

5. Use of a personally-owned device is at the discretion of the school principal and classroom teachers, who will advise students when it is acceptable to use their own devices in class.

6. The use of a personally-owned device during class must not be a distraction to the student who owns the device or to other students in the class. Students must comply with teacher requests to close or turn off the device.

7. Personally-owned devices must be brought to school with a sufficient battery charge to last for the day. While it may be possible for a student to plug their device in for recharging, the school will not guarantee access for re-charging.

8. Personally-owned devices may be connected to the AMDSB Guest wireless network only. They may not be connected to the secure wireless network or hard-wired to the school and board Ethernet network.

9. The school/board reserves the right to inspect and/or confiscate any personally-owned device if there is reason to believe that it has been used for inappropriate purposes, may contain inappropriate content, or may pose a security risk to the board network.

10. Personally-owned devices must not be used to capture pictures or video of students, staff or visitors, except for the purposes of class work under the supervision of the classroom teacher and with the written permission of the parents/guardians of those whose images or voices appear in the images or audio recordings.

11. Violation of any of these conditions or any other school or board rules involving a student’s personally-owned device may lead to a loss of computer network privileges and/or other disciplinary actions consistent with school and board codes of conduct and behaviour expectations.

12. It is recommended that parents keep a copy of device identification details (make, model, serial number, etc.) at home to assist with recovery in the event of loss or theft.