Administrative Procedure 477: Replacing Principals and Vice Principals During Absences
1.0 Replacing Principals and Vice Principals During Absences
1.1 This Administrative Procedure has been developed to establish guidelines for the replacement of school administrators (principals and vice principals) during periods of absence.
1.2 These guidelines recognize two significant related goals:
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- of principals and vice principals; and
- to ensure that leadership capacity school and system-wide is enhanced by giving ‘Teachers in Charge’ ample opportunity to experience the administrative role.
1.3 These guidelines presume the establishment of a Supply Principal/Vice Principal List from which qualified replacement administrators may be engaged.
2.0 Anticipated Absences
2.1 When a principal is absent and needs to be replaced, the vice principal or Teacher In-Charge (TIC) will normally be appointed to act in their absence. An Occasional Teacher (OT) may be employed as needed to cover the teaching responsibilities of the vice principal or TIC.
2.2 When a Vice Principal is absent, a TIC will normally be appointed to act in their absence. An Occasional Teacher may be employed as needed to cover the teaching responsibilities of the TIC.
2.3 If it is deemed necessary and appropriate, an administrator from the Supply Principal/Vice Principal List may be used to cover a principal or vice principal absence. Approval from the School Superintendent is required.
2.4 The following circumstances may present a situation where hiring an administrator from the Supply Principal/Vice Principal List is the most prudent choice:
2.4.1 When the TIC has been out of their classroom an excessive amount of time and there is no other suitable candidate for a TIC;
2.4.2 The absence of both principal and vice principal in a school; or
2.4.3 The absence of the vice principals in a larger school.
2.4.2 The absence of both principal and vice principal in a school; or
2.4.3 The absence of the vice principals in a larger school.
3.0 Supply Administrators
3.1 Administrators on the Supply Principal/Vice Principal List must be members in good standing with the Ontario College of Teachers.
3.2 Administrators on the Supply Principal/Vice Principal List are advised to remain
Revised April 2025