Administrative Procedure 469: Occasional Teacher List
Legal References
Education Act: Section (1.1) Definition of Occasional Teacher; Education Act: Section 264 Duties of Teacher; R.R.O. Reg. 298 Operation of Schools - General: Section 11 Duties of Principals - Organization and Management of the School; Ontario College of Teachers Act; Occasional Teacher Collective Agreements
Related References
Administrative Procedure (AP) 105 School Planning and Reporting; AP 200 Organization for Instruction; AP 351 Code of Conduct; AP 352 Progressive Discipline and Promoting Positive Student Behaviour
1.0 Listing of Qualified Occasional Teachers
This administrative procedure provides direction for establishing a current listing of qualified occasional teachers.
This administrative procedure provides direction for establishing a current listing of qualified occasional teachers.
2.0 Administrative Procedures
2.1 Applications for occasional teaching positions shall be received by the Human Resource Services department. Prior to being added to the Occasional Teacher’s list, an applicant will be interviewed in accordance with the process established by the Human Resource Services department. Upon successful completion of the interview process, applicants will be added to the approved occasional Teacher’s List. This list is maintained and distributed by the Human Resource Services department for use in schools.
2.2 Only occasional teachers listed on the approved Occasional Teacher’s Lists may be assigned in the schools. Exceptions require prior approval from the Superintendent of Education (Human Resource Services). Approval for the use of an unqualified occasional teacher must be received from the Superintendent of Education (Human Resource Services) or designate, to ensure compliance with regulatory requirements and the standards of the Ontario College of Teachers. Occasional teachers may only be engaged to replace a teacher.
2.3 The principal shall report unsatisfactory performance by an occasional teacher to the Human Resource Services department immediately to determine next steps.
2.4 Terms and conditions of employment for occasional teachers are outlined in the applicable Collective Agreement.
Revised January 2026